Zenefits is a cloud-based Human Resources (HR) software platform designed to simplify HR, payroll, benefits, and workforce management for small and medium-sized businesses. The platform includes tools for managing employee records, onboarding, time tracking, compliance, and benefits enrollment. Zenefits provides integration capabilities with third-party systems, enabling businesses to streamline workflows and improve efficiency across HR and payroll processes.

Business use cases

Automating Employee Onboarding

Frends can integrate Zenefits with other HR tools, IT systems, and payroll platforms to automate the onboarding process. For example, when a new employee profile is created in Zenefits, Frends can trigger workflows to set up email accounts, provide system access, assign training modules, and notify relevant managers. This ensures a smooth and efficient onboarding experience.

Synchronizing Employee Data Across Systems

Frends can connect Zenefits with CRM, ERP, or project management tools to keep employee information up to date across multiple platforms. For instance, when an employee’s job title, contact information, or employment status is updated in Zenefits, Frends can ensure that these changes are reflected in other integrated systems, maintaining data consistency.

Streamlining Payroll Processing

Frends can integrate Zenefits with payroll systems like QuickBooks Payroll, ADP, or Gusto to automate payroll workflows. For example, Frends can sync approved timesheets, bonuses, and deductions from Zenefits to the payroll system, ensuring accurate pay calculations and timely payouts without manual data entry.

Managing Benefits Enrollment

Frends can connect Zenefits with insurance providers to automate benefits enrollment workflows. For instance, when employees update their benefits selections in Zenefits, Frends can push this information to insurance carriers automatically, ensuring no gaps in coverage or errors in data transmission.

Enhancing Time-Off Tracking

Frends can integrate Zenefits with collaboration tools like Slack or Microsoft Teams to simplify leave request processes. For example, when an employee requests time off in Zenefits, Frends can notify their manager in Slack and provide options to approve or deny the request directly. Approved time-off data can then be synced back to project timelines or scheduling tools.

Supporting Compliance and Audit Readiness

Frends can link Zenefits with compliance platforms to ensure HR processes adhere to regulations. For example, Frends can automatically extract compliance-sensitive data, such as workplace policies or payroll records, from Zenefits and transfer it to secure cloud storage for audits, ensuring businesses remain regulatory compliant and audit-ready.

Generating Advanced HR Analytics

Frends can extract workforce data from Zenefits and integrate it with business intelligence (BI) tools like Tableau or Power BI to create advanced HR analytics reports. For instance, data on employee turnover, engagement, or payroll costs can be visualized in real time to aid HR teams in decision-making.

Automating Employee Feedback

Frends can connect Zenefits with survey platforms like Qualtrics or SurveyMonkey to gather structured employee feedback. For example, after an employee milestone or project completion, Frends can trigger automated employee satisfaction surveys and sync results with Zenefits, enabling organizations to monitor and enhance engagement.

Managing Multi-Factor Authentication Access

Frends can integrate Zenefits with identity management tools like Okta or Active Directory to automate access provisioning for new hires or role changes. For example, when a role is updated in Zenefits, Frends can automatically trigger access updates in identity management systems to ensure secure and accurate employee permissions.

Facilitating International Workforce Management

Frends can enable global operations by integrating Zenefits with localized payroll and tax reporting platforms. For example, Frends can ensure that payroll for international employees complies with local tax laws by transferring the appropriate data between Zenefits and regional tools like Deel or local tax systems.

Handling Employee Termination Workflows

Frends can automate offboarding by integrating Zenefits with IT and security systems. For instance, when an employee is terminated in Zenefits, Frends can revoke system access, disable accounts, recover assets, and notify payroll for final payments, ensuring a smooth offboarding process that reduces risk.

Aligning Employee Data with Scheduling Tools

Frends can synchronize employee availability and schedules by connecting Zenefits with workforce management systems like Kronos or Deputy. For example, approved time-off data in Zenefits can be reflected in these systems, while shift schedules can be synchronized back into Zenefits for complete visibility.

Automating Benefits Cost Reporting

Frends can integrate Zenefits with accounting systems like Xero or SAP to streamline reporting benefits costs. For instance, Frends can automatically sync employer contributions or benefits costs with financial systems, ensuring accurate cost management and seamless reporting workflows.

Sending Notifications for Key Milestones

Frends can connect Zenefits with collaboration platforms to enable automated notifications for important events. For example, managers and HR teams can receive Slack or email alerts for employee birthdays, anniversaries, or benefits enrollment deadlines, fostering better engagement and timeliness.

Streamlining Recruitment Workflows

Frends can integrate Zenefits with Applicant Tracking Systems (ATS) platforms like Greenhouse or Workable to automate hiring workflows. For example, Frends can import hired candidates into Zenefits and automatically initiate onboarding workflows, ensuring that new hires are seamlessly transitioned into the organization.