Jobvite is a leading talent acquisition platform designed for end-to-end recruitment workflows, including applicant tracking, candidate engagement, onboarding, and analytics. It provides comprehensive functionality for sourcing, screening, and hiring while fostering collaboration across recruiting and hiring teams. By integrating Jobvite with Frends iPaaS, businesses can automate recruitment processes, synchronize applicant data across HR and CRM systems, and streamline hiring workflows for greater efficiency and collaboration.

Business use cases

Automated candidate onboarding

Frends can integrate Jobvite with HR management systems like BambooHR, Workday, or SAP SuccessFactors to ensure a smooth transition from candidate to employee. For example, when a candidate’s status in Jobvite changes to "Hired," Frends workflows can automatically create their profile in the HR system, trigger onboarding tasks, and send personalized welcome emails.

Integration with job boards and social media platforms

Posting jobs across multiple channels is critical for attracting talent. Frends can integrate Jobvite with platforms like LinkedIn, Indeed, Glassdoor, and Facebook Jobs to automate job postings. For instance, when a recruiter creates a new job requisition in Jobvite, Frends workflows can publish the posting on multiple job boards simultaneously, reducing manual effort.

Real-time candidate updates for hiring managers

Frends can integrate Jobvite with collaboration tools like Slack, Microsoft Teams, or email platforms to keep hiring managers updated. For example, when a candidate progresses to the interview stage, Frends workflows can automatically notify the hiring manager with all relevant details, enabling faster decision-making.

Integration with CRM systems

For staffing agencies and companies that combine CRM functionality with recruitment, Frends can connect Jobvite with CRM systems like Salesforce or HubSpot. For example, when a candidate is added to Jobvite, Frends workflows can create or update a corresponding CRM contact or lead record, ensuring alignment between recruitment and client-facing teams.

Interview scheduling automation

Frends can automate interview scheduling by integrating Jobvite with tools like Google Calendar, Microsoft Outlook, or Calendly. For instance, when an interview is scheduled in Jobvite, Frends workflows can send calendar invitations to both candidates and interviewers, including relevant information like virtual meeting links or location details.

Analytics and reporting integration

Recruiting teams often need actionable insights from recruitment data. Frends can integrate Jobvite with analytics tools like Power BI, Tableau, or Google Data Studio to generate advanced dashboards. For example, Frends workflows can extract hiring metrics like time-to-hire, candidate pipeline conversion rates, and source effectiveness from Jobvite and feed them into real-time reporting tools.

Background check workflows

Background checks are an integral part of the hiring process. Frends can integrate Jobvite with background screening platforms like Checkr, First Advantage, or GoodHire. For example, when a candidate moves to the background check phase in Jobvite, Frends can trigger the screening process, retrieve the results, and update Jobvite with the verification status.

Integration with payroll systems

Frends workflows can connect Jobvite with payroll platforms like Gusto, ADP, or Paychex to streamline the transition from hiring to payroll. For example, when a candidate is successfully hired, Frends workflows can transfer their pay rate, deduction details, and other necessary information to the payroll system for accurate salary processing.

Automated email and SMS notifications

Frends workflows can enhance communication by integrating Jobvite with email systems or SMS gateways like Twilio. For instance, when a candidate is shortlisted, Frends can trigger an automated message thanking them for their application and scheduling updates for the next hiring steps.

Compliance and data retention workflows

For organizations needing to comply with data privacy regulations like GDPR or CCPA, Frends can automate compliance workflows with Jobvite. For example, Frends can monitor candidate records that exceed retention policies, anonymize or delete data based on pre-configured rules, and log the actions to meet regulatory mandates.

Integration for e-signature workflows

For contracts and offer letters, Frends can integrate Jobvite with e-signature tools like DocuSign, HelloSign, or Adobe Sign. For example, when a candidate accepts an offer in Jobvite, Frends workflows can generate an offer letter, send it for e-signature via DocuSign, and update Jobvite once the document is signed.

Multi-channel recruitment marketing

Frends can synchronize Jobvite with marketing platforms like HubSpot, Mailchimp, or Marketo to automate recruitment campaigns. For example, candidates who applied for a certain role in Jobvite can automatically be added to segmented lists in HubSpot for tailored email nurturing, improving engagement and retention of top talent.

Custom notifications for SLA tracking

Frends can improve SLA compliance for recruiting teams by automating notification workflows. For instance, if recruiters fail to progress a candidate through the pipeline within the SLA, Frends can notify the hiring manager or escalate the ticket to senior recruiters or department heads.

Volunteer and contractor management

Frends workflows can integrate Jobvite with volunteer or contractor management platforms like Salesforce NPSP or QuickBooks Time. For example, when a temporary job is filled via Jobvite, Frends can update contractor profiles, track hours worked, and calculate payments.

Lead generation for recruitment agencies

Frends can help staffing agencies integrate Jobvite with data enrichment platforms like Clearbit or ZoomInfo to enhance lead generation. For instance, when a new client prospect is added to Jobvite, Frends can automatically enrich the data with company size, revenue, and industry categories, enabling personalized outreach.

Candidate feedback and survey workflows

Frends can integrate Jobvite with survey platforms like Typeform, SurveyMonkey, or Google Forms to collect hiring feedback. For example, after an interview is conducted or a hiring process is completed, Frends can send surveys to both candidates and hiring managers, collect responses, and store the feedback for workflow improvements.

Referral program management

Frends workflows can connect Jobvite with platforms like Workday or Salesforce to power employee referral workflows. For instance, when an employee refers a candidate via Jobvite, Frends can track referrals, reward successful placements, and update metrics for ongoing referral campaigns.

Multi-system performance monitoring

For organizations using multiple systems, Frends can synchronize Jobvite data with external dashboards, ensuring a consolidated view of recruitment performance. For example, interview-to-hire metrics in Jobvite can be combined with engagement data from marketing tools in Tableau for enhanced performance tracking.

Recurring hiring workflows

Organizations that hire for seasonal or recurring roles can use Frends workflows to streamline postings and candidate pipelines in Jobvite. For example, when a seasonal job posting is created, Frends workflows can clone previous hiring settings and launch multi-channel job advertising, automatically setting reminders for the next hiring cycle.

Candidate skills assessment integration

Frends can integrate Jobvite with technical skill assessment platforms like HackerRank, CodeSignal, or SHL. For example, when candidates reach the assessment stage, Frends workflows can send test invitations, track completion, retrieve results, and update the data back in Jobvite for decision-making.

IT integration for provisioning new hires

Frends workflows can automate IT setup when a candidate is hired via Jobvite by integrating with tools like Microsoft Active Directory or Okta. For example, Frends can trigger the provisioning of email accounts, tool access, and security roles for new employees, ensuring they are fully equipped from day one.