JobScience (now part of Bullhorn Salesforce) is a recruiting and applicant tracking system (ATS) built on the Salesforce platform. It enables staffing agencies and HR departments to manage job postings, candidate applications, hiring workflows, and client relationships. By integrating JobScience with Frends iPaaS, businesses can automate recruitment processes, synchronize candidate data with other systems, and enhance hiring efficiency while maintaining data accuracy across platforms.

Business use cases

Automated candidate data synchronization with HR systems

Frends workflows can integrate JobScience with HR platforms like BambooHR, Workday, or SAP SuccessFactors to automate candidate handoffs into onboarding workflows. For example, when a candidate's status changes to "Hired" in JobScience, Frends can automatically create an employee record in the HR system and trigger onboarding workflows with relevant documents, access setups, and communication.

Job posting workflows

Frends can connect JobScience with job boards like LinkedIn, Indeed, or Glassdoor to automate job posting processes. For example, when a recruiter creates a new job opening in JobScience, Frends workflows can publish the listing across multiple platforms, ensuring consistency while saving manual effort.

Automatic candidate updates to CRM systems

Recruiting agencies using CRMs like Salesforce, HubSpot, or Zoho CRM can sync candidate and client data with JobScience using Frends. For example, when a candidate is moved through different application stages (e.g., "Interview Scheduled," "Offer Made"), Frends workflows can update the CRM automatically, ensuring alignment between recruitment and client relationship management.

Status updates for candidates and hiring managers

Frends workflows can integrate JobScience with communication tools like Slack, Microsoft Teams, or email platforms. For instance, when a candidate's application status changes (e.g., interview completed), Frends can notify the hiring manager via Slack or send an automated status update email to the candidate.

Integration with LinkedIn Recruiter

JobScience users often rely on LinkedIn to source candidates. Frends can integrate JobScience with LinkedIn Recruiter to simplify candidate source matching. For example, when a candidate profile is updated on LinkedIn, Frends workflows can pull the data and update their profile in JobScience, keeping recruiter views consistent.

Real-time analytics and dashboards

Recruiters often need actionable insights into hiring performance and candidate pipelines. Frends can connect JobScience with analytics tools like Tableau, Power BI, or Google Data Studio to generate real-time insights. For instance, Frends can aggregate metrics such as time-to-hire, candidate drop-off rates, and job application success rates into centralized dashboards for decision-makers.

Interview scheduling automation

Frends can integrate JobScience with scheduling tools like Google Calendar, Microsoft Outlook, or Calendly to automate interview coordination. For example, when an interview is scheduled for a candidate in JobScience, Frends workflows can send calendar invites to both the candidate and the interviewer while including video conferencing links and other relevant details.

Candidate match recommendations

Frends can enhance recruitment workflows by integrating JobScience with AI tools like IBM Watson, ChatGPT, or Google AI for intelligent candidate matching. For example, Frends workflows can pull candidate and job description data and analyze it using an AI algorithm to recommend the best candidate matches automatically.

Background check integration

Frends workflows can link JobScience with background check platforms like Checkr, First Advantage, or GoodHire for streamlined verification workflows. For example, when a candidate reaches the "Background Check" stage in JobScience, Frends can trigger the background check process, retrieve results, and update the status accordingly.

Client billing and invoice generation

For staffing agencies, Frends can integrate JobScience with billing systems like QuickBooks, Xero, or NetSuite. For example, when a candidate is successfully placed for a client, Frends workflows can generate an invoice in the billing system and send it to the client, while updating the financial status in JobScience as "Paid" once settled.

Cross-platform collaboration with applicant tracking systems

Businesses using multiple applicant tracking systems (ATS) can synchronize JobScience with platforms like Bullhorn, Greenhouse, or Lever using Frends. For instance, when a candidate is added to one system, Frends workflows can replicate the record in JobScience or vice versa, ensuring that data across ATSs remains consistent.

Post-placement follow-ups

Frends workflows can integrate JobScience with email and SMS platforms like Twilio or SendGrid to establish post-placement engagement workflows. For example, after a candidate starts a new position, Frends can trigger follow-up communication campaigns thanking clients and checking in with candidates after a certain period, improving retention and client satisfaction.

Compliance with GDPR and data retention policies

For organizations operating under GDPR or similar regulations, Frends workflows can help manage candidate data retention policies. For example, Frends can identify candidate records in JobScience that exceed the allowed retention period and either anonymize or securely archive them, ensuring compliance.

Integration with payroll systems

Frends can synchronize JobScience data with payroll systems like ADP, Paychex, or Gusto for onboarding new employees. For instance, when an employee is successfully placed, Frends workflows can transfer their pay rate and other relevant details from JobScience to the payroll platform to ensure accurate salary processing.

Recruitment marketing workflows

Frends workflows can enhance JobScience by integrating it with marketing platforms like Mailchimp or HubSpot to automate candidate engagement campaigns. For example, Frends can segment candidates by skill sets or job interests in JobScience and trigger tailored email marketing campaigns to keep top talent engaged.

Multi-channel application tracking

For staffing agencies managing multiple application channels, Frends workflows can integrate JobScience with external applicant tracking systems or career portals. For example, when a candidate applies for a job via Indeed or Glassdoor, Frends can automatically create the candidate profile in JobScience and associate it with the appropriate job posting.

Diversity and inclusion tracking

Diversity metrics are increasingly important in recruitment. Frends can integrate JobScience with analytics platforms to monitor and report diversity KPIs. For example, Frends workflows can aggregate candidate demographics data and feed it to reporting tools, helping recruiters identify potential gaps and align hiring efforts with organizational DEI goals.

Recruitment agency collaboration

Staffing firms often collaborate with third-party recruiters or agencies. Frends workflows can synchronize candidate submissions and status updates between JobScience and external vendor systems. For instance, vendor-submitted candidates can be added to JobScience automatically, with regular status updates ensuring visibility throughout the recruitment lifecycle.

Candidate skill assessment integration

Frends can connect JobScience with skill or competency testing platforms like HackerRank, Codility, or SHL. For example, when a recruiter schedules a skills evaluation for a candidate, Frends workflows can send the test invite, monitor completion, retrieve results, and update the candidate's profile in JobScience automatically.

Volunteer management workflows

Nonprofits or staffing agencies managing volunteers can use Frends workflows to enhance JobScience with tools like Salesforce NPSP or Blackbaud. For example, when a volunteer registers, Frends can create a record in JobScience, trigger onboarding workflows, and sync schedules with external event planning platforms.

SLA tracking and hiring performance alerts

Recruitment SLAs, such as time-to-fill or interview-to-hire ratios, can be monitored using Frends workflows. For example, Frends can integrate JobScience with notification systems and trigger alerts if hiring performance falls outside SLA targets, ensuring that recruiters address bottlenecks proactively.

Integration with time tracking systems

For contract staffing or temporary hires, Frends can link JobScience with time-tracking tools like Clockify, Harvest, or TSheets. For instance, when a placement is finalized, Frends workflows can mirror the job details in the time-tracking tool, allowing hired workers to start logging hours and streamlining payroll processes.

Migration of legacy ATS data

When migrating from legacy ATS systems to JobScience, Frends workflows can automate data transfer. For example, Frends can extract candidate and job data from older systems, transform it into the appropriate format, and populate it into JobScience, enabling smooth transitions without data loss.