Greenhouse is a leading cloud-based applicant tracking system (ATS) and recruiting platform used by businesses to streamline the hiring process. It provides tools for job postings, candidate tracking, interview scheduling, and onboarding. Greenhouse integrates with various third-party platforms to ensure complete recruitment solutions while fostering diversity, inclusion, and collaboration among hiring teams. By integrating Greenhouse with Frends iPaaS, organizations can automate recruitment workflows, synchronize candidate information with other systems, and improve the efficiency of hiring processes.

Business use cases

Integration with HR systems for onboarding

Frends can integrate Greenhouse with HR platforms like BambooHR, Workday, or SAP SuccessFactors to automate employee onboarding workflows. For example, when a candidate is marked as “Hired” in Greenhouse, Frends workflows can automatically create an employee record in the HR system, trigger personalized onboarding emails, and assign necessary tasks to different teams.

Candidate data synchronization with CRM systems

Recruitment data collected in Greenhouse can enrich customer and talent databases. Frends can synchronize Greenhouse candidate records with CRM platforms like Salesforce or HubSpot. For instance, when a candidate enters the hiring pipeline, Frends workflows can update or create records in the CRM to track lifecycle data for staffing companies or businesses with dual recruitment and sales needs.

Automated interview scheduling

Greenhouse facilitates interview planning, which can be enhanced by Frends workflows through integration with Google Calendar, Microsoft Outlook, or other scheduling tools. For example, when an interview is scheduled in Greenhouse, Frends can ensure calendar invites are sent to both candidates and interviewers automatically, including all required details like video conferencing links or meeting locations.

Recruitment analytics and reporting

Frends can complement Greenhouse’s reporting capabilities by integrating it with analytics tools like Tableau, Power BI, or Google Data Studio. For example, data such as time-to-hire, candidate drop-off rates, or source effectiveness can be pulled from Greenhouse, analyzed in third-party analytics platforms, and visualized as dynamic dashboards for HR leadership.

Streamlined offer letter generation

Generating and sending personalized offer letters can be a manual process. Frends workflows can integrate Greenhouse with document generation tools like Formstack Documents or PandaDoc for automated processes. For example, when a candidate progresses to the “Offer” stage in Greenhouse, Frends can auto-generate an offer letter, send it for approval, and deliver the finalized document to the candidate for e-signature.

Integration with payroll systems

Frends can automate data flow between Greenhouse and payroll systems like ADP, Gusto, or Paychex. For instance, once a candidate is hired, Frends workflows can extract salary data and other details from Greenhouse and insert them into the payroll system, ensuring accurate onboarding and payroll setup.

Candidate background check automation

Frends can integrate Greenhouse with background check platforms like Checkr or First Advantage to automate verification processes. For example, when a candidate reaches the background screening phase in Greenhouse, Frends workflows can trigger the screening process, retrieve results from the provider, and update the candidate’s status.

Diversity and inclusion metric tracking

Greenhouse offers tools to promote diversity and inclusion (D&I) in hiring. Frends workflows can integrate Greenhouse with analytics platforms to track D&I metrics, such as gender or demographic data. For example, Frends can pull real-time hiring data from Greenhouse and automatically update dashboards to monitor hiring equity and ensure alignment with organizational goals.

Referral program management

Frends can connect Greenhouse with internal employee referral platforms to automate referral tracking. For example, when an employee refers a candidate through a system like Workday, Frends workflows can update Greenhouse with referral details, notify hiring teams, and track whether the referred candidate progresses through the hiring pipeline.

Integration with job boards and career platforms

Frends workflows can automate the posting of job openings from Greenhouse to job boards like LinkedIn, Indeed, or Glassdoor. For example, when a position is created in Greenhouse, Frends workflows can synchronize the data with job posting platforms, including necessary details like job descriptions and application links.

Recruitment agency collaboration

Frends can integrate Greenhouse with platforms used by recruitment agencies to streamline data sharing. For instance, when a recruitment agency sends candidates to Greenhouse, Frends workflows can ensure their details are added automatically and notify internal hiring teams for review, minimizing manual data entry.

Candidate re-engagement workflows

Frends can enable Greenhouse to automate candidate re-engagement processes by integrating with email marketing platforms like Mailchimp or HubSpot. For example, candidates who were not hired but fit future openings can be added to a tailored Greenhouse talent pool. Frends workflows can then send periodic re-engagement emails to keep the organization top of mind.

GDPR and compliance automation

For companies in Europe or other regions with strict regulations like GDPR, managing candidate data requires careful workflows. Frends can automate compliance processes by integrating Greenhouse with secure storage solutions like AWS S3, ensuring that data is anonymized or deleted when retention periods expire.

Integration with video interview platforms

Frends can integrate Greenhouse with video interview platforms like Zoom, Microsoft Teams, or HireVue to streamline virtual interviews. For instance, when a virtual interview is scheduled in Greenhouse, Frends workflows can automatically generate video conference links, add them to calendar invitations, and share them with both the interviewer and candidate.

Candidate skill assessment integration

Frends can connect Greenhouse with testing or skill assessment platforms like HackerRank, Codility, or SHL to enable seamless workflows. For example, when a candidate progresses to a skill test stage in Greenhouse, Frends workflows can send the assessment invite, track completion, and update results in Greenhouse.

Automated reminders and notifications

Ensuring timely communication with candidates and hiring teams can enhance the recruitment experience. Frends workflows can integrate Greenhouse with Google Chat, Microsoft Teams, or Slack to send reminders for upcoming interviews, pending approvals, or stalled job postings, keeping teams proactive in the hiring process.

Internal mobility and promotions

Frends can connect Greenhouse with internal HR systems to support employee mobility. For example, when an existing employee applies for a new role via Greenhouse, Frends workflows can update their application status in both Greenhouse and the HR system, ensuring transparency throughout the promotion or transfer process.

Campus recruiting and event automation

Frends workflows can integrate Greenhouse with event platforms like Eventbrite or Cvent for campus recruiting events. For example, when students register for an event, Frends workflows can add them to Greenhouse as potential candidates and send automatic emails with personalized follow-ups based on their interests.

Cross-system onboarding data exchange

New hires often require data synchronization across many systems. Frends workflows can integrate Greenhouse with IT platforms like Active Directory, Single Sign-On (SSO), or directory services to provision company emails and system accounts automatically when a candidate accepts a job offer.

Performance tracking for recruiters

Frends can connect Greenhouse with analytics tools to monitor recruiter performance metrics such as time-to-hire, pipeline efficiency, or source effectiveness. For example, recruiter-specific metrics can be extracted from Greenhouse, harmonized with organizational KPIs, and uploaded to visualization tools like Tableau or Power BI for leadership reviews.