BILL (formerly Bill.com) is a cloud-based platform designed to streamline and automate financial operations, including accounts payable (AP), accounts receivable (AR), and payment workflows for small and medium-sized enterprises (SMEs). BILL simplifies invoice processing, payment approvals, and vendor management, enabling organizations to gain better control over their cash flow and financial processes. With robust integrations, BILL also connects with accounting software such as QuickBooks, Xero, and NetSuite for a unified financial management experience. By using Frends iPaaS to integrate with BILL, businesses can further automate financial workflows, enhance data synchronization, and improve operational efficiency.

Business use cases

Automated invoice processing and approvals

BILL is a powerful tool for managing invoices, but adding Frends can enhance its automation capabilities. When an invoice is uploaded or generated in BILL, Frends can trigger workflows to automatically route the invoice to the proper approvers based on predefined rules. Notifications can be sent to approvers through email or messaging platforms, and once approved, Frends can initiate payments or update external accounting systems to reflect the transaction.

Integration with ERP and accounting systems

Organizations often use ERP tools or accounting systems like SAP, QuickBooks, or NetSuite alongside BILL. Frends can facilitate seamless integration between BILL and these systems, ensuring that transactions, vendor data, and financial records are consistently updated across platforms. For example, when a payment is processed in BILL, Frends can ensure that the transaction is automatically recorded in the ERP system, eliminating manual entry and reducing the risk of errors.

Vendor and customer data synchronization

Managing vendor and customer data across multiple platforms can be tedious. Frends can automate the synchronization of vendor and customer records between BILL and other systems like CRM or ERP platforms. For instance, new vendors added in BILL can trigger Frends workflows to update the vendor database in connected systems, ensuring data consistency.

Recurring billing and subscription management

For businesses handling recurring billing or subscription-based services, BILL can be integrated with subscription management platforms through Frends. Frends can automate workflows to ensure invoices for recurring services are generated and sent on schedule. Additionally, payment statuses can be monitored, and reminders can be triggered for overdue payments, improving cash flow predictability.

Payment and remittance notifications

BILL simplifies payment processing, but Frends can add an extra layer of automation by handling notifications. Once a payment is processed in BILL, Frends can trigger workflows to send payment confirmations to vendors, update stakeholders, or create remittance reports that are automatically shared with finance teams or archived for future reference.

Cash flow analytics and reporting

With BILL tracking AP and AR, businesses can leverage Frends to integrate BILL with business intelligence tools like Power BI or Tableau. Frends workflows can extract real-time financial data from BILL and format it for analysis, enabling organizations to track cash flow, monitor outstanding payments, and generate detailed financial reports without manual intervention.

Compliance and audit trail automation

To ensure compliance and maintain a robust audit trail, Frends can automate data extraction from BILL. For example, Frends can pull payment, invoice, and vendor data periodically and archive it to secure storage systems for audit readiness. Additionally, workflows can format and organize the data according to compliance requirements, reducing the workload on financial teams during auditing periods.