Workday REST is an API framework provided by Workday, a leading cloud-based platform for human capital management (HCM), financial management, payroll, and analytics. The Workday REST APIs enable organizations to integrate Workday with other enterprise systems, facilitating seamless data exchange for HR processes, financial workflows, and reporting. With these APIs, businesses can streamline data synchronization, automate workflows, and enhance operational efficiencies.

Business use cases

Automating Employee Onboarding

Frends can integrate Workday REST with IT systems, payroll platforms, and identity management tools to streamline the employee onboarding process. For instance, when a new employee is added in Workday, Frends can automatically trigger workflows to create user accounts in Active Directory, set up email addresses, configure software access, and notify relevant team managers. This ensures a seamless start for new employees.

Managing Time-Off and Leave Requests

Frends can integrate Workday REST with collaboration tools such as Slack, Microsoft Teams, or email systems to simplify leave request workflows. For example, when a team member submits a leave request in Workday, Frends can automate notification alerts to their manager and sync the approved time-off data with scheduling or payroll systems. This reduces administrative overhead.

Streamlining Financial Data Integration

Businesses can use Frends to connect Workday REST with financial systems like SAP, QuickBooks, or Xero for seamless financial data integration. For instance, approved expense reports or payroll data in Workday can be automatically sent to the accounting software, ensuring accurate records and faster reconciliations.

Synchronizing Employee Data Across Systems

Frends can facilitate bidirectional synchronization of employee data between Workday REST and other systems like CRM, ERP, or project management tools. For example, when an employee's contact information or job title is updated in Workday, Frends can ensure that these changes are reflected in other integrated systems to maintain data consistency and prevent errors.

Automating Payroll Workflows

By integrating Workday REST with payroll systems, Frends can improve payroll accuracy and efficiency. For example, employee work hours, bonuses, and deductions recorded in Workday can be automatically sent to the payroll software for processing. Similarly, completed payroll data can be synced back to Workday for reporting and compliance purposes.

Enabling Advanced HR Analytics

Frends can extract HR and workforce data from Workday REST and send it to analytics tools like Tableau, Power BI, or Splunk. For instance, Frends can automate the transfer of employee engagement metrics, headcount reports, or performance data from Workday to an analytics platform to enable HR teams to generate advanced dashboards and reports.

Managing Global Compliance Reporting

Frends can integrate Workday REST with compliance platforms or third-party reporting tools to automate compliance tracking. For example, Workday's data on audits, workforce composition, or regulatory requirements can be pushed to compliance systems via Frends. This ensures timely reporting and adherence to global labor and tax regulations.

Automating Recruitment Workflows

Frends can connect Workday REST with applicant tracking systems (ATS) or external job boards to streamline recruitment processes. For instance, when a candidate is hired, Frends can automate the transfer of hiring data into Workday, initiate onboarding processes, and update other related systems like payroll or access management.

Managing Benefits Enrollment

By integrating Workday REST with benefits administration platforms, Frends can automate employee benefits enrollment workflows. For example, when employees update their benefits preferences in Workday, Frends can sync this data with external benefits providers and ensure the changes are accurately reflected. This enhances the employee experience while reducing manual errors.

Tracking Workforce Performance

Frends can integrate Workday REST with performance management tools to track workforce KPIs and automate review workflows. For instance, employee performance data in Workday can be automatically synced to performance analytics platforms, enabling managers to analyze trends, track team achievements, and provide meaningful feedback.

Simplifying Organizational Restructuring

Frends can help manage organizational changes by integrating Workday REST with ERP or directory services. For example, when a reorganization occurs and employee roles are updated in Workday, Frends can ensure that these changes propagate to all connected systems, such as access management, project allocation, and financial tools.

Streamlining Termination Processes

Frends can automate the offboarding process by connecting Workday REST with IT systems, payroll, and benefits platforms. For example, when an employee is terminated in Workday, Frends can trigger workflows to revoke access to systems, deactivate accounts, issue final paychecks, and provide exit documentation, ensuring compliance and operational consistency.

Supporting Real-Time Collaboration for HR

Frends can integrate Workday REST with tools like Slack or Microsoft Teams to provide real-time notifications and updates. For instance, managers and HR teams can receive instant messages when approvals are required, new hires are onboarded, or policy changes are initiated in Workday, ensuring proactive collaboration across departments.